USDA Foods
List of Trainings
| Training Topic | Title | Description |
|---|---|---|
| Change to Food Service Director | Change to Food Service Director | This provides guidance for when an organization’s Food Service Director changes (i.e., leaves, starts, or an interim director fills in). |
| Child and Adult Care Food Program (CACFP) | Child and Adult Care Food Program (CACFP) Overview | This provides an overview of receiving USDA Foods with the Child and Adult Care Food Program (CACFP) and how to participate. |
| Common WBSCM Tasks | How to Register in WBSCM | Guidance for new users registering for the Web Based Supply Chain Management (WBSCM) system. |
| Common WBSCM Tasks | WBSCM New User Training Recap | WBSCM New User Training video recapping the important upcoming 2022 – 23 School Year changes to Areas K, W, and H NSLP and CACFP program participants. |
| Common WBSCM Tasks | Areas K & W WBSCM New User Training FAQs for SY2022-23 | For SY2022-23. This document provides the most frequently asked questions gathered during the WBSCM New User Training and answers. |
| Common WBSCM Tasks | Reference Guide | A quick one page reference guide for common WBSCM topics, reports, and tasks. |
| Common WBSCM Tasks | Run a Requisition Status Report | Provides a list of all items requested by a school/childcare and provides order information for each item. This report should be used by schools/childcares to monitor the USDA foods ordered and the status of each order. Schools/childcares should run this report bi-weekly. See also Requisition Status Report Instructions (PDF). |
| Common WBSCM Tasks | WBSCM Reports Sales Order Status Definitions | Provides the definition of each status that may appear under the ‘Sales Order Status’ column in reports run through WBSCM. |
| Common WBSCM Tasks | Run an Entitlement/Bonus Summary Report | Provides a summary of a school/Childcare’s beginning entitlement balance, remaining entitlement balance, DOD and/or Pilot program allocation, and bonuses for the current or previous school years. See also Entitlement/Bonus Summary Report Instructions (PDF). |
| Common WBSCM Tasks | View Value of Commodities Received | Provides schools/childcares the value of all commodities received at their area distributor and/or warehouse. See also Instructions for viewing Value of Commodities Received (PDF). |
| Common WBSCM Tasks | How Order Bonus Commodities | Training for ordering Bonus Commodities. See also How to Order Bonus Commodities (PDF). |
| Common WBSCM Tasks | How to Remove Commodities from Ordering Cart | Provides steps for removing commodities added to the ordering cart when placing an order for USDA commodities in WBSCM. |
| Common WBSCM Tasks | How to Request an Order Return (Modification) | Provides guidance for requesting an Order Return (modification) to a order that has been placed in WBSCM during the annual USDA Ordering Period during February-March. Once the USDA Ordering Period has closed, Order Returns (Modifications) can no longer be done. |
| Common WBSCM Tasks | How to Request Redistribution | Guidance for submitting a request to OGS Food Distribution to redistribute USDA Direct Delivery (aka Brown Box) commodities that a school/childcare cannot accept. |
| Common WBSCM Tasks | How to Request Redistribution (Kosher Coop – Area H Only) | Guidance for submitting a request to OGS Food Distribution to redistribute USDA Direct Delivery (Kosher Brown Box) products that a school or childcare cannot accept by the delivery deadline (tbd). |
| Common WBSCM Tasks | WBSCM New User Registration Video | A video that explains how to complete registration in the Web Based Supply Chain Management (WBSCM) system and eAuth. |
| Common WBSCM Tasks | WBSCM New User Registration Guide | A guide that explains how to complete registration in the Web Based Supply Chain Management (WBSCM) system and eAuth. |
| Common WBSCM Tasks | Multiple WBSCM Account Registration Job Aid | A guide that explains how to complete registration in the Web Based Supply Chain Management (WBSCM) system and eAuth for users with multiple organizations (multiple schools/childcares). |
| Food Preference Survey | Introduction & Overview (Part 1 of 3) | This video provides an introduction and general overview of the Food Preference Survey. |
| Food Preference Survey | Food Preference Survey Work Sheet (Part 2 of 3) | This video provides general guidance for completing the Food Preference Survey Worksheet. |
| Food Preference Survey | Submitting your Food Preference Survey Response (Part 3 of 3) | This video provides general guidance for submitting your response to the Food Preference Survey to OGS USDA Food Distribution. |
| New Food Service Director | Reminders for Recipient Agencies Memo for Area A, C, D, E, F, G, J, & L | The purpose of this memo is to serve as a reminder regarding USDA Food deliveries and recommended best practices and procedures. |
| New Food Service Director | Reminders for Recipient Agencies Memo for Area K & W | The purpose of this memo is to serve as a reminder regarding USDA Food deliveries and recommended best practices and procedures. |
| New Food Service Director | USDA Foods in Schools for New Food Service Directors | USDA Foods in Schools training presented by OGS Food Distribution at the 2023 Managing your Child Nutrition Program training hosted by New York Education Department (NYSED) in Verona, NY. This training provides an overview of USDA Foods and updates. Recommended for new Food Service Directors. |
| New Food Service Director | USDA Foods 101 - 2023 NYSNA Conference | USDA Foods 101 training presented by OGS Food Distribution at the 2023 New York School Nutrition Association Conference. This training provides an overview of USDA Foods and updates. Recommended for new Food Service Directors. |
| New Food Service Director | USDA DoD Fresh Facebook Live | Webinar presented by the American Commodity Distribution Association (ACDA). This video provides new Food Service Directors with USDA Direct Delivery (aka Brown Box) program knowledge and insight from the perspective of schools, State Agencies, and Industry. |
| New Food Service Director | USDA Direct Diversion (aka Processing) Facebook Live | Webinar presented by the American Commodity Distribution Association (ACDA). This video provides new Food Service Directors with USDA Direct Diversion (aka Processing) program knowledge and insight from the perspective of schools, State Agencies, and Industry. |
| New Food Service Director | National School Lunch Program White Paper | This White Paper explains the role of USDA Foods in the National School Lunch Program (NSLP). |
| New Food Service Director | How to determine the Value of Commodities in K12 for your diverted pounds | These documents will help you run a report in K12 to determine the value of commodities received. |
| New Food Service Director | How to determine the Value of Commodities in Processor Link for your diverted pounds | These documents will help you run a report in Processor Link to determine the value of commodities received. |
| Ordering USDA Foods | Order My USDA Foods for Current School Year | Learn about ordering for the current school year here! Including important due dates, the ordering worksheets, training schedule, and announcements. |
| Ordering USDA Foods | USDA Foods Ordering & Q & A for SY 2023-24 | Refresher training and Q & A training session for ordering USDA Foods. |
| Ordering USDA Foods | Ordering USDA Foods Introduction | This training provides New York State schools and child cares participating in NSLP and CACFP programs, with guidance for completing the recommended ordering worksheets and placing their annual order for Direct Delivery (aka Brown Box) commodities and Direct Diversion (aka Processing) through the Web Based Supply Chain Management (WBSCM) website. |
| Ordering USDA Foods | Direct Delivery (aka Brown Box) Ordering Worksheet | This training provides schools and childcares participating in NSLP and CACFP with guidance for completing the ordering worksheet recommended prior to placing an order for Direct Delivery commodities. This worksheet assists schools and childcares in planning their orders and usage of their USDA Entitlement, including possible allocation to the USDA DoD Fresh Fruit and Vegetable Program or Pilot Program. Please note, CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion. |
| Ordering USDA Foods | How to Run the Entitlement/Bonus Summary Report in WBSCM | See also Entitlement/Bonus Summary Report PDF *Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away. |
| Ordering USDA Foods | Direct Diversion (aka Processing) Ordering Worksheet | This training provides schools (NSLP Only) guidance for completing the Direct Diversion worksheet prior to placing an order. This worksheet assists schools in planning their order. Please note, CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion. |
| Ordering USDA Foods | Ordering Direct Delivery (aka Brown Box) | This training provides schools and childcares (both NLSP and CACFP participants) with guidance for placing an order for Direct Delivery commodities. Note: CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion. |
| Ordering USDA Foods | How to Run the Requisition Status Report in WBSCM | See also Requisition Status Report PDF *Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away. |
| Ordering USDA Foods | Ordering Direct Diversion (aka Processing) | This training provides schools (NSLP participants only) guidance for placing an order for Direct Diversion. Note: CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion. |
| Ordering USDA Foods | Direct Delivery (aka Brown Box) Ordering Worksheet for Co-op | This training provides Co-op schools participating in NSLP with guidance for completing the ordering worksheet recommended prior to placing an order for Direct Delivery commodities. This worksheet assists schools in planning their orders and usage of their USDA Entitlement, including possible allocation to the USDA DoD Fresh Fruit and Vegetable Program. |
| Ordering USDA Foods | Ordering Direct Delivery (aka Brown Box) for Co-op | Ordering USDA Foods – Ordering Direct Delivery (aka Brown Box), presented by NYS OGS Food Distribution. This training provides Co-op schools (NSLP) with guidance for placing an order for Direct Delivery commodities. |
| USDA Direct Diversion (Processing) | Direct Diversion Process Timeline | This is a time of the Direct Diversion process. |
| USDA Direct Diversion (Processing) | Which Processesors are in K12 and ProcessorLink? | This will provide a list of processors in K12 and ProcessorLink. |
| USDA Direct Diversion (Processing) | American Commodity Distribution Association (ACDA) - Processing Handbook | This is a guide to USDA Foods for USDA Direct Diversion (Processing) from the American Distribution Association (ACDA). |
| USDA Direct Diversion (Processing) | Determine the Value - Does Processing Provide My School with the Best Value? | This provides guidance for determining if USDA Direct Delivery (Processing) provides the best value for your school and explains Net Off Invoice (NOI), Fee-for-Service (FFS), and Rebate. |
| USDA Direct Diversion (Processing) | How to determine the Value of Commodities in K12 for your diverted pounds | These documents will help you run a report in K12 to determine the value of commodities received. |
| USDA Direct Diversion (Processing) | How to determine the Value of Commodities in Processor Link for your diverted pounds | These documents will help you run a report in Processor Link to determine the value of commodities received. |
| USDA Direct Diversion (Processing) | Poultry Processing – Using both white & dark meat items | Marianne Dayton, SNS, hosts Poultry Reprocessing – Use of White and Dark Meat items session at the New York State School Nutrition Association (NYSNA) 2024 Annual Conference. This presentation provides training for utilizing the whole bird, both white and dark meat in USDA Direct Diversion. |
| USDA DoD Fresh | Introduction to the USDA DoD Fresh Fruit and Vegetable Program | This is an introduction training for the USDA DoD Fresh program. Recommended for New Food Service Directors and first-time users of the USDA DoD Fresh program. |
| USDA DoD Fresh | How to Order in FFAVORS | This video will walk you through how to place an order in the Fresh Fruit and Vegetable Order Receipting System (FFAVORS). |
| USDA DoD Fresh | How to Receipt in FFAVORS | This video will walk you through how to receipt in the Fresh Fruit and Vegetable Order Receipting System (FFAVORS). |
| USDA DoD Fresh | How to Run Reports in FFAVORS | This video will walk you through how to run various reports in the Fresh Fruit and Vegetable Order Receipting System (FFAVORS). This includes how to view your current fund balance, catalog, usage report, and budget balance sheet. |
| USDA DoD Fresh | FFAVORS Customer Ordering Manual | The FFAVORS Customer Ordering Manual |
| USDA DoD Fresh | FFAVORS FAQ & Tips | This document is intended to supply answers to commonly asked questions about FFAVORS and Login.gov / eAuthentication access |
| USDA DoD Fresh & Summer Food Service Program (SFSP) | Best Practices for the Use of the USDA DoD Fresh Program in the Summer Food Service Program | In this March 16, 2017, webinar, Blair Tucker-Gruchala, Janet West and Todd Griffith of the Food Distribution Division summarize how the USDA Department of Defense (DoD) Fresh Fruit and Vegetable Program operates, discuss Summer Food Service Program (SFSP) dollars, explain the Fresh Fruit and Vegetable Order Receipt System (FFAVORS) Defense Logistics Agency (DLA) tasks, and describe best practices for using USDA DoD Fresh in the SFSP. |
| USDA DoD Fresh | USDA DoD Fresh Fruit and Vegetable Program: The Basics for Schools | Through the USDA Department of Defense (DoD) Fresh Fruit and Vegetable Program, USDA is able to offer schools a wider variety of fresh produce than would normally be available through the USDA Foods program. In this webinar, Blair Tucker-Gruchala of the FNS Food Distribution Division outlines the history of USDA DoD Fresh, how the program operates, the advantages of the program, and how to file a USDA DoD Fresh complaint. |
| USDA DoD Fresh | About the USDA DoD Fresh Fruit and Vegetable Program | History and information about the current program. |
| USDA Foods Recall | Responding to a Food Recall | This training provides guidance for how to respond in the event of a USDA Foods Recall |
| USDA Foods | USDA Foods in Schools Ordering and Purchase Updates | This webinar provided state agencies with information about USDA Foods ordering and procurement processes. It provided an overview of the USDA Foods ordering process, what happens behind the scenes when orders are submitted, information about procurement challenges USDA has faced resulting from supply chain issues, and strategies USDA is using to mitigate these issues. |
| USDA Foods | USDA Foods Processing Agreements | An overview of minimum requirements from the federal perspective, referencing the National Processing Agreements (NPA) for multi-State processors, State Participation Agreements (SPA), and State Processing Agreements for in-State Processors. |
| USDA Foods | USDA Foods Strategic Ordering and Forecasting Webinar | Best practices for planning, forecasting, and procurement of USDA Foods; Christie Meresse of the Florida Department of Agriculture and Consumer Services discusses data and inventory analysis; and Elizabeth Gonzales of the Texas Department of Agriculture shares tips for planning and ordering. |
| USDA Foods | USDA Foods Order Management Part 1: For Processors & Receiving Organizations | Information on the catalog and schedules, ship-to process, order review and monitoring, order changes and communication, and order receiving and receipting. |
| USDA Foods | USDA Foods Order Management Part 2: For Processors & Receiving Organizations | Recap of sales order receipting and the impact on the monthly performance report (MPR) as well as present information on inventory reconciliation at the national level and bond monitoring, covering the processor’s responsibility to monitor and to manage inbound orders and transfers, and providing an overview of State responsibilities and sweep procedures and tools for State reconciliation of MPRs. |
| USDA Foods | Vending & Backhauling | This acknowledgement provides information about vending and backhauling. |
| USDA Foods Commodity Complaint | Submit a USDA Foods Commodity Complaint | This survey submits a USDA Foods Commodity Complaint. OGS Food Distribution will take your complaint and communicate to USDA. Examples of commodity complaints include poor quality food, packaging issues, dented cans, foreign objects, spoilage, incorrect documentation, or delivery issues. A PDF version of the form is available here. If you choose to use the PDF version, please email the completed form with pictures and a copy of the BoL to [email protected] with the subject line of ‘commodity complaint’. |
| USDA Pilot Project | My Pilot Tracker | This training walks you through how to utilize the OGS's My Pilot Tracker to help you track your USDA Pilot Project invoices throughout the school year. |
| USDA Pilot Project | USDA Pilot Project Overview | This section provides an overview of the USDA Pilot Project program and how to participate. |