A photo of two people pointing at a computer screen

Training & Resources

Training & resources for schools, childcares, distributors, and food banks provided by OGS Food Distribution

Guidance for Common WBSCM Tasks

Description & Additional Guidance
View pdf

How to Register in WBSCM

Guidance for new users registering for the Web Based Supply Chain Management (WBSCM) system.

Watch Video

WBSCM New User Training Recap

WBSCM New User Training video recapping the important upcoming 2022 – 23 School Year changes to Areas K, W, and H NSLP and CACFP program participants.

view FAQs

Areas K & W WBSCM New User Training FAQs for SY2022-23

WBSCM New User Training Frequently Asked Questions (FAQ) for new WBSCM users in SY2022-23. This document provides the most frequently asked questions gathered during the WBSCM New User Training and answers.
Download FAQs

 VIEW PDF

A quick one page reference guide for common WBSCM topics, reports, and tasks.

See OGS Food Distribution WBSCM Quick Reference (PDF).

Watch Video

Run a Requisition Status Report

Provides a list of all items requested by a school/childcare and provides order information for each item.  This report should be used by schools/childcares to monitor the USDA foods ordered and the status of each order. Schools/childcares should run this report bi-weekly.
See Requisition Status Report Instructions (PDF).

View PDF

WBSCM Reports Sales Order Status Definitions

Provides the definition of each status that may appear under the ‘Sales Order Status’ column in reports run through WBSCM.

See WBSCM Report Sales Order Status Definitions (PDF)

Watch Video

Run an Entitlement/Bonus Summary Report

Provides a summary of a school/Childcare’s beginning entitlement balance, remaining entitlement balance, DOD and/or Pilot program allocation, and bonuses for the current or previous school years.
See Entitlement/Bonus Summary Report Instructions (PDF).

Watch Video

Run an Entitlement/Bonus Detail Report

Provides a list of all transactions that impact a school’s entitlement balance (Much like a checkbook).
See Entitlement/Bonus Detail Report Instructions (PDF).

Watch Video

View Value of Commodities Received

Provides schools/childcares the value of all commodities received at their area distributor and/or warehouse.
See Instructions for viewing Value of Commodities Received (PDF).

Watch Video

How Order Bonus Commodities

Training for ordering Bonus Commodities.
See How to Order Bonus Commodities (PDF)

VIEW PDF

How to Remove Commodities from Ordering Cart

Provides steps for removing commodities added to the ordering cart when placing an order for USDA commodities in WBSCM. See Remove Commodities from Cart (PDF)

VIEW PDF

How to Request an Order Return (Modification)
Provides guidance for requesting an Order Return (modification) to a order that has been placed in WBSCM during the annual USDA Ordering Period during February-March.

Once the USDA Ordering Period has closed, Order Returns (Modifications) can no longer be done.

See How to Request an Order Return (Modification)

view pdf

How to Request Redistribution

Guidance for submitting a request to OGS Food Distribution to redistribute USDA Direct Delivery (aka Brown Box) commodities that a school/childcare cannot accept.

 

*If you experience issues with video playback in Internet Explorer, please try using Google Chrome.

Ordering USDA Foods Training

Description 

Watch Video

Ordering USDA Foods Introduction

Ordering USDA Foods introduction, presented by NYS OGS Food Distribution. This training provides New York State schools and child cares participating in NSLP and CACFP programs, with guidance for completing the recommended ordering worksheets and placing their annual order for Direct Delivery (aka Brown Box) commodities and Direct Diversion (aka Processing) through the Web Based Supply Chain Management (WBSCM) website.

Watch Video

Ordering USDA Foods – Direct Delivery (aka Brown Box) Ordering Worksheet

Ordering USDA Foods – Direct Delivery (aka Brown Box) Ordering Worksheet, presented by NYS OGS Food Distribution. This training provides schools and childcares participating in NSLP and CACFP with guidance for completing the ordering worksheet recommended prior to placing an order for Direct Delivery commodities. This worksheet assists schools and childcares in planning their orders and usage of their USDA Entitlement, including possible allocation to the USDA DoD Fresh Fruit and Vegetable Program or Pilot Program.

Please note, CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion.

How to Run the Entitlement/Bonus Summary Report in WBSCM:

NSLP Participants Only: To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H.

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

Watch Video

Ordering USDA Foods – Direct Diversion (aka Processing) Ordering Worksheet

Ordering USDA Foods – Direct Diversion (aka Processing) Ordering Worksheet, presented by NYS OGS Food Distribution. This training provides schools (NSLP Only) guidance for completing the Direct Diversion worksheet prior to placing an order. This worksheet assists schools in planning their order.

Please note, CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion.

How to Run the Entitlement/Bonus Summary Report in WBSCM:

NSLP Participants Only: To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H.

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

Watch Video

Ordering USDA Foods – Ordering Direct Delivery (aka Brown Box)

Ordering USDA Foods – Ordering Direct Delivery (aka Brown Box), presented by NYS OGS Food Distribution. This training provides schools and childcares (both NLSP and CACFP participants) with guidance for placing an order for Direct Delivery commodities.

Note: CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion.

How to Run the Entitlement/Bonus Summary Report in WBSCM

How to Run the Requisition Status Report in WBSCM

NSLP Participants Only: To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

Watch Video

Ordering USDA Foods – Ordering Direct Diversion (aka Processing)

Ordering USDA Foods – Ordering Direct Diversion (aka Processing), presented by NYS OGS Food Distribution. This training provides schools (NSLP participants only) guidance for placing an order for Direct Diversion.

Note: CACFP participants are not eligible for the USDA DoD Fresh Fruit and Vegetable Program or Direct Diversion.

How to Run the Entitlement/Bonus Summary Report in WBSCM

How to Run the Requisition Status Report in WBSCM

NSLP Participants Only: To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

Watch Video

Ordering USDA Foods - Direct Delivery (aka Brown Box) Ordering Worksheet for Co-op

Ordering USDA Foods – Direct Delivery (aka Brown Box) Ordering Worksheet, presented by NYS OGS Food Distribution. This training provides Co-op schools participating in NSLP with guidance for completing the ordering worksheet recommended prior to placing an order for Direct Delivery commodities. This worksheet assists schools in planning their orders and usage of their USDA Entitlement, including possible allocation to the USDA DoD Fresh Fruit and Vegetable Program.

How to Run the Entitlement/Bonus Summary Report in WBSCM:

To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H.

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

Watch Video

Ordering USDA Foods - Ordering Direct Delivery (aka Brown Box) for Co-op

Ordering USDA Foods – Ordering Direct Delivery (aka Brown Box), presented by NYS OGS Food Distribution. This training provides Co-op schools (NSLP) with guidance for placing an order for Direct Delivery commodities.

How to Run the Entitlement/Bonus Summary Report in WBSCM:

How to Run the Requisition Status Report in WBSCM:

To request an allocation of your USDA Entitlement to the USDA DoD Fresh Fruit and Vegetable Program, please complete the OGS DoD Survey: https://www.surveymonkey.com/r/KRMVD8H

*Please note that the survey is open from the 1st to the 15th and the 16th to the 31st of each month. Requests submitted within those time frames will be completed within that two week period. Requests are not instant, so please do not submit multiple times if you do not see a change right away.

 

Questions? Please email OGS Food Distribution at [email protected] (include your school code in the subject line. I.e., J100).

Please take a few moments to respond to our optional post-training survey: https://forms.office.com/g/rk12PDJQx9

New Food Service Director Training

Guidance Description & Additional 
view pdf

Reminders for Recipient Agencies Memo for Area A, C, D, E, F, G, J, & L for School Year 2022-23.

The purpose of this memo is to serve as a reminder regarding USDA Food deliveries and recommended best practices and procedures.

view pdf

Reminders for Recipient Agencies Memo for Area K & W for School Year 2022-23.

The purpose of this memo is to serve as a reminder regarding USDA Food deliveries and recommended best practices and procedures.

view pdf

USDA Foods in Schools for New Food Service Directors

This training is meant to provide new Food Service Directors with a general overview of USDA Foods and programs in schools.

view pdf

NYSNA 2022 USDA Foods in Schools

This training was presented at the NYSNA 2022 conference.

watch video

USDA DoD Fresh Facebook Live! Webinar presented by the American Commodity Distribution Association (ACDA).

This video provides new Food Service Directors with USDA DoD Fresh program knowledge and insight from the perspective of schools, State Agencies, and Industry.

watch video

USDA Direct Delivery (aka Brown Box) Facebook Live! Webinar presented by the American Commodity Distribution Association (ACDA).

This video provides new Food Service Directors with USDA Direct Delivery (aka Brown Box) program knowledge and insight from the perspective of schools, State Agencies, and Industry.

watch video

USDA Direct Diversion (aka Processing) Facebook Live! Webinar presented by the American Commodity Distribution Association (ACDA).

This video provides new Food Service Directors with USDA Direct Diversion (aka Processing) program knowledge and insight from the perspective of schools, State Agencies, and Industry.

 

USDA Training

Video Link Training Name
Watch Video USDA Foods in Schools Ordering and Purchase Updates 
Download Presentation
Watch Video USDA Foods Processing Agreements
Watch Video USDA Foods Strategic Ordering and Forecasting Webinar
Watch Video USDA Foods Order Management Part 1: For Processors & Receiving Organizations
Watch Video USDA Foods Order Management Part 2: For Processors & Receiving Organizations