Previous School Year Information

• Food Preference Survey Results
• Food Preference Survey Worksheet
• Food Preference Survey Instructions
• Food Preference Survey Training
  • Introduction & Overview (Part 1 of 3)
  • Food Preference Survey Worksheet (Part 2 of 3)
  • Submitting Your Survey Response (Part 3 of 3)
• Training is available for Ordering USDA Foods here.
• NSLP Ordering Timeline
• Diversion Process Timeline

School Year 2023-2024 Ordering

USDA Direct Delivery (Brown Box) & USDA Direct Diversion (Processing) ordering for the 2023-2024 School Year opens Monday, February 6, 2023.

• USDA Direct Delivery (Brown Box) Ordering Worksheet SY 2023-24
• USDA Direct Diversion (Processing) Worksheet SY 2023-24
• Kosher Co-op USDA Direct Delivery (Brown Box)

Please note there is an important change pertaining to the USDA DoD Fresh and USDA Pilot Project for Unprocessed Fruits and Vegetables programs! Allocations for these programs will not be accepted until after ordering concludes. However, you should save (leave unspent in WBSCM) the portion of your entitlement that you intend to use for these programs during the 2023-2024 School Year.

Please submit all USDA Direct Delivery (Brown Box) and USDA Direct Diversion (Processing) orders in WBSCM by close of business Friday, March 3, 2023.

Ordering USDA Foods Training is available on our website (note: skip all ‘for co-op’ videos) and product information is available by downloading the USDA Foods Database.

In addition, OGS will be hosting two optional Ordering Refresher and Q&A sessions which you can register for by clicking on the link(s) below:

1. Tuesday, February 7, 2023 at 1:30 pm (Click to Watch Recording)
2. Friday, February 10, 2023 at 9 am

Food Preference Survey

• Food Preference Survey Results
• Food Preference Survey Worksheet
• Food Preference Survey Instructions
• Food Preference Survey Training
  • Introduction & Overview (Part 1 of 3)
  • Food Preference Survey Worksheet (Part 2 of 3)
  • Submitting Your Survey Response (Part 3 of 3)
• Training is available for Ordering USDA Foods here.

How to Order USDA Foods

1. Set up or log in to your WBSCM account.

USDA Foods are ordered through the Web-Based Supply Chain Management (WBSCM) system using entitlement balance.

2. Determine your entitlement balance.

USDA will calculate entitlement dollar figures by school district, based on participation, and load this information into the federal food ordering system Web-Based Supply Chain Management (WBSCM).

To find out what your entitlement is for the upcoming school year, you will need to run an Entitlement/Bonus Summary Report in WBSCM. This report will show your school’s beginning entitlement balance; what you have spent your money on; and also, what you have left of your entitlement funds. This report can be saved or printed. Instructions on how to run this report are available on the WBSCM troubleshooting page.

3. Complete the food preference survey sent out by OGS Food Distribution in January.

The results of this survey are finalized and are sent back to school food service directors to inform them of the top 30 USDA food items that will be available for ordering for the next school year. Remember that you are always a year ahead in planning your USDA foods order. Completing the food preference survey does not place your USDA foods order.

4. Place orders in the WBSCM system in March and April.

Generally, the WBSCM catalog is opened and available for food ordering in March. Food orders are due throughout the months of March and April as indicated in the WBSCM system. OGS Food Distribution will send reminder emails detailing order by dates. The foods ordered will be scheduled for delivery from August to September of the upcoming school year. Refer to the WBSCM food ordering instructions here.

5. Receive USDA Foods from the area distributor on a predetermined schedule.

Schools get their commodities from the distributor assigned to their area. That distributor works with the food service director to set up delivery schedules that benefit both parties. Deliveries will be made to school buildings twice each month between the months of September and June. All deliveries shall be made Monday through Friday between the hours of 7:00 a.m. and 2:00 p.m. Distributors will reach out to schools prior to the beginning of the new school year to notify schools of their delivery schedule for the upcoming school year.

• Food Preference Survey Results
• Food Preference Survey Worksheet
• Instructions for completing the Food Preference Survey
• How to Complete the Food Preference Survey Video
• Ordering USDA Foods Direct Delivery (aka Brown Box) and Direct Diversion (aka Processing) for School Year 2022-23 is now open as of February 8, 2022.
  • Ordering Worksheets & Training
    • Ordering Worksheets are now available!
      • Direct Delivery Ordering Worksheet 2022-23
      • Direct Diversion Ordering Worksheet 2022-23
      • Direct Delivery Ordering Worksheet for Co-op 2022-23
    • Ordering USDA Foods Training is now available! See training resources →
• SLAC Minutes 01/06/2023
• SLAC Minutes 09/30/2022
• SLAC Minutes 05/12/2023
  • Presentations
    • NY State Education Department (NYSED)
    • NY School Nutrition Association (NYSNA)
    • Institute of Child Nutrition (ICN)
    • NYS Agriculture & Markets (NYSAGM)
    • NYS OGS Food Distribution (NYSOGS FD)

• 2021 - 2022 School Year Food Preference Survey Results are now available.

• Ordering USDA Foods for the 2021-2022 School Year opens Monday, February 8, 2021.

  • USDA Foods SY 2021-22 Direct Delivery Ordering Worksheet
    • Order-by dates are in the first column of the worksheet
    • Watch the Direct Delivery Ordering Training Video on YouTube.
  • USDA Foods SY 2021-22 Diversion Ordering Worksheet
    • Ordering closes Friday, March 5, 2021
    • Watch the Diversion Ordering Training Video on YouTube.
• NSLP for areas K & W - Schools and child care centers located in New York City and all of Long Island are in Areas K or W.