Bid Document Files - Electronic Poll Book Systems and Services

(Archived Page - For Informational Purposes Only)

 
Group 76000 – Electronic Poll Book Systems and Services
Solicitation 23167
Bid Opening – June 3, 2025

Please review all of the documents carefully and submit completed responses no later than 1:30 p.m. on June 3, 2025, to:

New York State Office of General Services
Procurement Services
38th Floor, Corning Tower, Empire State Plaza
Albany, NY 12242
Attn: Bid Enclosed – Solicitation 23167

This bid consists of twenty-four (24) files, consisting of one (1) Solicitation document, one (1) Bidder Questions and Answers document, thirteen (13) Appendix documents, and nine (9) attachments.

Solicitation - First Periodic Recruitment [Updated: 05-22-2025]PDF
Bidder Questions and Answers [New: 05-22-2025]PDF
Appendix A - Standard Clauses for NYS ContractsPDF
Appendix B - General SpecificationsPDF
Appendix C - Federal FundingPDF
Appendix D - Contractor InformationWORD
Appendix D.1 - Administrative Update FormWORD
Appendix E - PricingEXCEL
Appendix E.1 - Contract Pricing ModificationsEXCEL
Appendix F - Insurance RequirementsWORD
Appendix G - How To UsePDF
Appendix G.1 - Request For Quote TemplateWORD
Appendix G.2 - RFQ Financial ResponseEXCEL
Appendix H - Report of Contract UsageEXCEL
Appendix I - Contract Modification ProcedureWORD
Attachment 1 - BOE Application for ApprovalPDF
Attachment 2 - Approval Package from BOEPDF
Attachment 3 - Application Submission to BOEPDF
Attachment 4 - NYS Required CertificationsWORD
Attachment 5 - Encouraging Use of NYS BusinessWORD
Attachment 6 - Bidder Information Questionnaire [Updated: 05-22-2025]EXCEL
Attachment 7 - Bidder Submission ChecklistEXCEL
Attachment 8 - Bidder Questions FormEXCEL
Attachment 9 - Certification Under EO16WORD