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1122 Program Local Government Participants

1122 Program Local Government Participants
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Place Your Order

Once you receive certification, the receipt of a welcome letter from the SPOC confirming your program acceptance, you can order through the 1122 Program. Certifications are generally processed within 10 business days. If you are not already certified by the 1122 Program, follow the steps to get certified.

 

Follow these seven steps to make your purchase. For questions, contact [email protected]

 

STEP 1

Identify your needs, develop specifications, obtain all internal approvals, and determine where to make the purchase using the 1122 Program Equipment & Supplies Catalog

  • You must contact prospective GSA vendors directly for questions about products or services provided and solicit quotes.
  • It is recommended that you establish a GSA eBuy Advantage account to purchase. GSA eBuy is the federal purchasing site where you can develop specifications and upload quote requests. It’s free and only takes a moment: 
 
STEP 2

Submit your request by completing the appropriate purchase authorization request form (see below) to [email protected]. The New York State 1122 Program Guide for Local Governments subsections "GSA Ordering Procedures" and "DA/DLA Ordering Procedures" provide additional guidance. 

 
STEP 3

Your form will be reviewed by OGS Procurement Services, in most cases, within three business days.

  • Approved requests will be processed and returned to you with a Letter of Approval (LOA) which you will submit to the vendor with your order.
  • Denied requests (or non-approvals) may occur for the following reasons: insufficient order or vendor justification, and incomplete or inaccurate information. If this happens, you will need to revise your authorization request form and resubmit it. Additionally, failure to submit form 1122 C: Usage Report for previous 1122 purchases may also result in a denied request.
 
STEP 4

Upon approval, follow your standard purchasing procedures.

 

STEP 5

When you receive the supplies and/or equipment, inspect them to ensure that all items received are in good order.

 

STEP 6

Process payment using standard procedures.

 

STEP 7

Within 30 days of purchase, complete form 1122 C: Usage Report and submit with a copy of your purchase order to [email protected].  

 

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