Order My USDA Foods

USDA Direct Delivery (Brown Box) & USDA Direct Diversion (Processing) ordering for the 2026-2027 School Year opens February 4, 2026.

• USDA Direct Delivery (Brown Box) Ordering Worksheet
• USDA Direct Diversion (Processing) Ordering Worksheet
• Kosher Co-op Ordering Worksheet

Please submit all USDA Direct Delivery (Brown Box) and USDA Direct Diversion (Processing) orders in WBSCM by close of business March 4, 2026.

• OGS's Ordering Worksheets Training
  • USDA Direct Delivery (Brown Box) Ordering Worksheet Training
  • USDA Direct Delivery (Kosher Brown Box) Ordering Worksheet Training
  • Ordering USDA Foods – Ordering Direct Diversion (aka Processing)
  • How to Enter Your Order into WBSCM
• OGS’s Ordering Worksheet Training Guide Printouts
  • USDA Direct Delivery (Brown Box) Ordering Worksheet Guide
  • USDA Direct Delivery (Kosher Brown Box) Ordering Worksheet Guide
  • USDA Foods Ordering - How to remove an item from the cart
• Ordering USDA Foods Help
  • Every Tuesday & Thursday starting February 4, 2026, through March 4, 2026, OGS Food Distribution will be available for LIVE help via Webex.
  • You do not need to stay the entire day, just for as long as you need to get your specific question answered.
  • Log on anytime between 9:00 a.m. and 2:30 p.m.
• Starting this year, ordering training will be provided by your School Lunch Advisory Council (SLAC) representative.
• Visit the Training & Resources section and search for "Ordering" for online training. USDA product information is available via the USDA Foods Database.

Important Changes/Notes:

• Allocations to the USDA DoD Fresh and/or USDA Pilot Programs will not occur until after OGS has submitted USDA Direct Delivery (Brown Box) and USDA Direct Diversion (Processing) orders to the USDA. In April, your district will receive an email from our office asking for the allocation request to load your beginning allocation for the 2025-2026 school year.
• All Advance Pierre beef, pork and peanut butter commodities as well as Bosco cheese items are now listed under Tyson Prepared Foods on the first tab of the diversion worksheet.

Ordering USDA Foods for next school year occurs in February and March, after the Food Preference Survey in January.

The General Ordering Process

1. Participate in USDA Food Ordering Training.
You will receive communication about training opportunities leading up to and throughout the ordering period.

2. Ordering Begins.
Once ordering opens, you will receive communication from OGS with the Ordering Worksheets and any updates.

Complete the Ordering Worksheet(s).

Once ordering opens, you will receive communication from OGS. Before you submit your order, you must first complete OGS’s Ordering Worksheets. These are meant to assist you with planning and submitting your order.

3. Log in to the Web-Based Supply Chain Management (WBSCM).

Once you’ve completed the ordering worksheet(s), you must place your order in WBSCM.

4. USDA Direct Delivery (Brown Box & Kosher Brown Box).

Use the USDA Direct Delivery (Brown Box & Kosher Brown Box) Ordering Worksheet, along with your planned menu, and records from previous school years to submit your order.

When all the orders are collected, OGS works through a process to determine the best way to submit the orders to USDA.

Due to these requirements, your orders may be adjusted in quantity or consolidated into a different delivery period. If these criteria cannot be met, the order must be cancelled.

Note: This includes all brown box products. I.e., non-kosher, commercial Kosher, and Kosher products for the Kosher Co-op (Area H).

5. USDA Direct Diversion (Processing) – Area’s A, C, D, E, F, G, J, K, W only.

Use the USDA Direct Diversion (Processing) Ordering Worksheet, along with your planned menu, and records from previous school years to submit your order.

If your order is cancelled, a second limited ordering period will occur (dates TBD) to allow schools the opportunity to reorder to the correct processor or select a different material.

If NY has enough carry-over pounds, your order may be cancelled, and pounds allocated to your district in K12 and ProcessorLink.

You will receive an email if you are impacted by cancellations.

6. Submit Orders

Once you submit your orders, log into WBSCM and run the Requisition Status Report for your records.

Your orders are likely to change after being submitted as OGS works through the process of submitting orders to USDA.

7. Ordering Closes

Orders for USDA Direct Delivery (Brown Box & Kosher Brown Box) are due by the due date provided by OGS. Orders will not be accepted after this date. No exceptions.

8. After Ordering: USDA DoD Fresh Program.

Allocations for USDA DoD Fresh program will not be processed during the ordering period. OGS will solicit your school district for your beginning allocation to the program in early/mid-April.  

9. After Ordering: USDA Pilot Program - Area’s A, C, D, E, F, G, J only.

Allocations for USDA Pilot Project will not be processed during the ordering period. OGS will solicit your school district for your beginning allocation to the program in early/mid-April.  

10. After Ordering: June/July – Run the Requisition Status Report

In June/July, run the Requisition Status Report in WBSCM to view your orders. At this point, your orders have been reviewed and submitted to USDA.