February 6, 2025

RL-227 – Liquefied Petroleum Gas – Propane

Contract Period 10/01/2025 - 06/30/2028
Fuel Requirement Submittal Guidelines

Reminder the period for filing requirements is 02/06/2025 – 03/13/2025.

ONLY the following counties are open for filed requirements: Albany, Cattaraugus, Chautauqua, Delaware, Greene, Madison, Montgomery, Schoharie, Steuben, Sullivan, Ulster, Warren, and Wyoming

When submitting your fuel requirements, please pay close attention to the following:

  1. Make sure your contact information is current.

    Please review the information associated with your delivery site and update it if necessary. Include anything that is missing (including phone numbers, email addresses and date) and remove information of any person who no longer works at the delivery site. If there are issues with your filing or in awarding a contract for your county, Procurement Services will be unable to contact you if the information is out of date, which could result in your requirements being omitted from the delivery schedule and the final award.

  2. Make sure information for tanks, requirements and locations are accurate.
  3. All required volumes must be submitted in GALLONS.
  4. Enter only one-year (12 months) volume for each fuel type you require.

  • Tank Type Options:

    20 LB CYL (4.7 GAL)

    34 LB CYL (7.9 GAL)

    100 LB CYL (23.6 GAL)

    BULK (GALLONS)

  1. Please explain any special delivery requirement (e.g., gallons per week or month, extra-long hose required due to location of tank, hose over water delivery, hours of delivery, etc.).
  2. Please indicate if tanks are aboveground, vendor supplied, agency owned, or for a vehicle fueling station. 

  1. Please print a copy of your confirmation page for your records.

By filing your fuel requirements, you are giving consent to OGS Procurement Services to award contracts on behalf of your facility for the full contract period, including any renewals.

Please note: Once your requirements have been submitted, your agency is obligated to purchase its required fuel from the fuel vendor that is awarded a contract for that fuel type and delivery location. YOU MUST NOT ENTER INTO ANY OTHER CONTRACT FOR AWARDED FUEL TYPES DURING THE FULL CONTRACT PERIOD.

For assistance, please contact OGS Customer Services at or email to [email protected].

If your agency is planning on using the OGS contract for this fuel type, requirements must be submitted online by Thursday, March 13, 2025 https://online2.ogs.ny.gov/psgfiledrequirements/.