Hudson Valley Transportation Management Center

Monday - Sunday

Open 24 Hours a Day

Visitor Management Procedure

• State employee visitors must present an OGS-issued security photo identification card or a driver’s license to be issued a visitor pass through the VMS.
• New York State vendors and contractors will be treated as visitors and are subject to visitor access protocols (unless they have an OGS issued ID card).
• If the visitor does not have photo ID, an agency staff member must come to the security desk to verify the visitor’s identity.
• All visitors 17 years of age or older will be required to produce a valid photo ID.
• Agency provides visitor appointment summary to Security a minimum of 24 hours prior to the day for which the individual(s) have appointments confirmed.
• Visitor must stop at guard desk, announce themselves, state purpose of visit, and the agency where they have an appointment.
• A photo ID must be presented.
• Guard confirms identification and that visitor is on approved list.
• Guard announces visitor to agency representative and records approval by agency representative.
• Upon acceptance by agency, guard issues dated and time stamped temporary visitor pass.
• After completion of business visitor returns to guard desk.
• Visitor signs out and guard collects visitor pass.

Acceptable Proofs of Identification for Admittance to OGS Facilities:

When identification is required, the following is a list of the acceptable proofs of identification for admittance to OGS facilities. All such forms of identification must include a clear photograph of the individual and be unexpired.

1. U.S. Passport or a U.S. Passport Card

2. Permanent Resident Card or an Alien Receipt Card (Form I-551)

3. Foreign passport

4. Driver’s license or non-driver ID card issued by a state or possession of the U.S.

5. Other government-issued ID card issued by a state or possession of the U.S. (including a NYS employee ID card)

6. U.S. Military ID card, or

7. U.S. Military dependent’s ID card

Individuals 16 years old and under do not have to produce proof of identification but must be accompanied by an adult with acceptable proof of identification.

Policy 

• Visitors must be pre-approved and entered into the visitor management system (VMS) by an agency representative.
• All visitors 17 years of age or older must present a valid photo ID to be issued a visitor pass through the VMS. Acceptable proof of identification is listed below.
• Visitors 16 years old and under do not have to produce proof of identification but must be accompanied by an adult with acceptable proof of identification.
• New York State vendors and contractors will be treated as visitors and are subject to visitor access protocols.
• If the visitor does not have a valid photo ID, an agency staff member must come to the security desk to verify the visitor’s identity and take responsibility for the visitor.
• All employees without a state-issued security ID card must be processed as a visitor and entered into the VMS to gain access to the building.

Procedures

• Report to the security desk, provide name and purpose of visit.
• Present a valid photo ID.
• Be photographed, if required.
• Receive a visitor pass.
• Return visitor pass to the security desk or to the designated receptacle when exiting the building.

Acceptable Proofs of Identification for Admittance to OGS Facilities

The following is a list of the acceptable proofs of identification for admittance to OGS facilities.  All such forms of identification must include a clear photograph of the individual and be unexpired.

• Driver’s license or non-driver ID card issued by a state or possession of the U.S.
• Other government-issued ID card issued by a state or possession of the U.S. (including an NYS employee ID card)
• U.S. Passport or a U.S. Passport Card
• Permanent Resident Card or an Alien Receipt Card (Form I-551)
• Foreign passport
• U.S. Military ID card, or
• U.S. Military dependent’s ID card

There is limited visitor parking. Those wishing to park in this area are required to check with security first, provide proper ID, and state the reason for their visit.