Using RSA SecurID
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This guide presents step-by-step instructions for how to request, activate, and use an RSA SecurID Software or Hardware token.
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What is RSA SecurID?
RSA SecurID is another layer of security for your account. It helps to protect NYS critical information and is an industry-standard tool. The RSA SecurID Token Passcode changes every 60 seconds.
What does that mean for me?
It means that you will need more than just a username and password to access your account on a non-State network.
When do I use RSA SecurID?
RSA SecurID is used when you are logging into your Office 365 account (or other State web applications) from a personal device or on a non-State network. You must have your iPhone or Hardware Token with you to get an RSA SecurID Token passcode.
Examples for when to use RSA SecurID
| Where am I using Office 365? | Do I need to use RSA SecurID? |
|---|---|
|
From my State-issued iPhone using the default mail application on any network. |
No. |
|
From my State desktop computer on a State network connection. |
No. |
|
From my State-issued Laptop on a State network connection. |
No. |
|
From my personal cellphone or tablet. |
Yes. You must use RSA SecurID to log in. |
|
From my personal computer. |
Yes. You must use RSA SecurID to log in. |
|
From my State-issued laptop on a non-State network connection (i.e. public or home wifi) |
Maybe. RSA or single sign-on might be needed to log in the first time, but may periodically work without re-authenticating. |
|
From a public computer or tablet (i.e. Hotel courtesy business center computer) |
Yes. You must use RSA SecurID to log in. |
What are the types of tokens?
ITS provides two types of tokens for you to choose from (you only need one):
- Software Token (recommended)
-
A Software Token is an application on your mobile device that generates Passcodes.
-
- Hardware Token
- A Hardware Token is a physical device that generates Passcodes. They are only needed if you do not have a State-issued phone.