Design & Construction Bidding Process: How to Bid

Find a project you want to bid on. Our projects can be found in a number of places:

→Construction Bid Documents Available

→Consultant Opportunities Available

→Qualify for Emergency Contracting

See also How to Acquire Bid Documents for Contractors or Consultants.

Carefully examine and be familiar with the bidding and contract documents, and bidder qualifications. Examine information concerning subsurface or other latent physical conditions. It is presented in good faith but is not intended as a substitute for personal investigation, interpretations, or judgment of the contractor.

Visit the site of the work prior to submitting your bid. Refer to the Advertisement for Bids for any special instructions. Become familiar with restrictions and regulations established by the facility. Existing restrictions and regulations will not be considered as grounds for any additional cost over the contract sum.

Electronic bids: Prepare and submit bid using OGS Design & Construction’s Electronic Bidding service, Bid Express®. Registration, along with viewing, downloading, and electronic bidding, can be accessed at bidexpress.com.  

For paper bids: Prepare each bid on the official form furnished by the State.

See also Bid Submission Guidelines.

Do not submit both electronic and paper bids. If both an electronic bid from Bid Express® and a paper bid are received from the same contractor, the electronic bid from Bid Express® will prevail, and the paper bid(s) will be disqualified. 

Electronic bids: Complete and submit within Bid Express® at infotechinc.com/bidexpress. 

Paper bids: Provide the bid in a sealed envelope addressed to: 

NYS Office of General Services
Design & Construction Group
Division of Contract Management, Contract Awards Unit
35th Floor, Corning Tower
Albany, NY 12242 

The exterior of the sealed envelope shall include the words “SEALED BID ENCLOSED,” project number and trade designation of bid, bid due date, company name, address, and federal ID number. All bids must be received before the time.

See also Bid Submission Guidelines and How to Submit Bid Bond Deposits.

The Contract may be awarded to the lowest responsible and reliable bidder as will best promote the public interest. You will receive an email if your bid has been awarded. 

The State reserves the right to reject any or all bids and advertise for new bids if, in its opinion, the best interest of the state will thereby be promoted. In the event that all bids are rejected, each bidder will be so notified.

See also: 

→Upcoming & Past Bid Opening Webcasts

→Contractor Bid Results and Construction Contract Awards.

→Consultant Contract Awards