Specifications

Approved December 11, 2024

Covered Products 
  • Copiers
  • Multifunction Devices (MFDs)
  • Printers
  • Scanners 
     
Exclusions 
Minimum Requirements

Products MUST have the following sustainability attribute:

  • At least one of the following certifications:
  • Have automatic duplexing capability (excluding scanners)

Additional Desirable Attributes

Products are ENCOURAGED to have one or more of the following sustainability attributes:

Product Alignment with NYS Sustainability Policies

Many products meeting this GreenNY Specification align with the following NYS Sustainability Policies:

  • Executive Order 22: Leading by Example: Directing State Agencies to Adopt a Sustainability and Decarbonization Program
  • Pollution Prevention Policy

Resources

Sample Contract Language

To support compliance with NYS policies and GreenNY procurement requirements, contract managers are encouraged to incorporate the GreenNY Sample Contract Language into bid solicitations and contracts. The GreenNY sample contract language covers the following topics:

  • GreenNY Sales Reporting
  • Packaging Language
  • Product Labeling per GreenNY Specifications
  • Takeback Services
  • Verification of Vendor Compliance with GreenNY Requirements and Documentation of Desirable Attributes and Other Environmental Claims

 

Product-Specific Sample Contract Language

In addition to the GreenNY Sample Contract Language, contract managers are encouraged to include the following language in bid solicitations and vendor contracts involving Imaging Equipment:

Pursuant to the Manufacturer collection; recycling surcharge section of NYS Electronic Equipment for Recycling and Reuse Act (ECL § 27-2603), manufacturers of electronic equipment must accept electronic waste for which it is the manufacturer for collection, handling, and recycling or reuse. At the request of the purchaser, the vendor must provide verification of compliance with ECL § 27-2603.

Verification documentation may cover multiple products that are distributed, sold, or offered for sale by an individual vendor. The following types of verification documentation will be accepted:

  • Third-party certification
  • Product test results
  • Compliance certification or affidavit signed by the manufacturer
  • Other acceptable documentation as approved by the purchaser

For a list of covered electronic equipment manufacturers and their electronic waste acceptance programs, visit the NYS Department of Environmental Conservation website.

Definitions

  • Copier: A product whose sole function is to produce paper duplicates from paper originals. This definition is intended to cover products that are marketed as copiers and upgradable digital copiers (UDCs).
     
  • Duplex printing: The practice of printing on both sides of a piece of paper.
     
  • Multifunction device (MFD): A physically integrated device or a combination of functionally integrated components, that performs two or more of the core functions of copying, printing, scanning, or faxing. This definition is intended to cover products that are marketed as MFDs or multifunction printers (MFPs).
     
  • Printer: A printer is a product that serves as a hard copy output device and can receive information from single-users or networked computers, or other input devices (e.g., digital cameras). This definition is intended to cover products that are marketed as printers, including printers that can be upgraded into MFDs in the field.
     
  • Scanner: A scanner is a product that functions as an electro-optical device for converting information into electronic images that can be stored, edited, converted, or transmitted, primarily in a personal computing environment.