Construction Contractors

New York State Public Buildings Law § 8(6)

Pursuant to New York State Public Buildings Law § 8(6), effective January 11, 2020, for any projects where the project design commenced on or after January 1, 2020 and for any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable New York State certified Minority or Women-Owned Business Enterprise (“MWBE”) that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the MWBE bid is $1,400,000 or less, as adjusted annually for inflation beginning January 1, 2020. If more than one responsible and or reliable MWBE firm meets these requirements, the MWBE firm with the lowest bid will be deemed the apparent low bidder.

How to acquire contract documents: 

Bidding and contract documents, as well as electronic bidding for OGS D&C Construction projects are available for download from Infotech Bid Express^® service. Vendors wishing to view/download bid documents, and/or bid online, must complete a one-time registration for the Bid Express^® service.

Note: There is no fee to register or submit a bid using Bid Express^®, however there is an annual fee for the required bonding service. See Bid Submission Guidelines for additional information.

If there are any questions, please contact Bid Express^® Customer Support at 888-352-2439 or [email protected]; or OGS Design & Construction at 518-474-0203 or [email protected].

Registration along with viewing, downloading, and electronic bidding can be accessed at the following link:

BID EXPRESS

After a vendor has registered with the Bid Express service, they may download bid documents by accessing the following link:

CONSTRUCTION BID DOCUMENTS

For additional information about Bid Express, please call their customer support team at 888-352-BIDX (2439) for live support, email the Bid Express team at [email protected], or refer to the Vendor Resource page the Bid Express Website.

For questions about the bid document ordering process, please email [email protected] or call 518-474-0203. 

Follow this link for project-specific inquiries.

The Office of General Services Design & Construction (D&C) Group awards approximately 325 emergency contracts annually. Bids for emergency contracts may be taken over the phone and require an immediate response and performance of the work. Emergency contracts are of short duration and are usually awarded on a cost-plus basis, typically for $300,000 or less. In extraordinary circumstances, contracts shall not exceed $1,500,000. Learn more about how to be added to the Emergency Contractor Bidders List:

Emergency Contracting Opportunities

A listing of informalities that may result in a bid being disqualified. The listing is not comprehensive and there are other informalities that may occur causing disqualification; however, many of the common types of informalities encountered are listed. If an informality in the bid occurs, the appropriate code will appear next to the bid on the bid results with an explanation of the code. Bid Disqualifications are final.
 

Bid Informality Code List

Deadline: All bids and/or bid modifications must be received and stamped by the time stated in the bid documents.

Submitting Electronic Bids:  Beginning with projects bidding after June 1, 2023, OGS Design & Construction (D&C) is utilizing Infotech’s Bid Express^® electronic bidding service. Bidding and Contract Documents are available for viewing, downloading, and electronic bidding.

Vendors wishing to view/download bid documents, and/or bid online, must complete a one-time registration for the Bid Express service.

Registration along with viewing, downloading, and electronic bidding can be accessed at the following link:

Bid Express

Note: There is no fee to register or submit a bid using Bid Express, however there is an annual fee for the required bonding service. 

In order to bid projects online:

1. It is necessary to establish an Infotech^® Digital ID with Bid Express. The Infotech Digital ID application may take up to seven business days to complete.  Log into Bid Express: Bid Express
2. An electronic bid bond furnished by a Bid Express approved bonding service is required for an electronic bid. Register using one of the links below, and refer to documentation on Bid Express or the bonding service site for guidelines.
   Register for Surety2000
   Register for Tinubu

If there are any questions, please contact Bid Express Customer Support at 888-352-2439 or [email protected]; or OGS Design & Construction at 518-474-0203 or [email protected].

Submitting Bids in Person: Bids are accepted by the OGS D&C Contract Awards unit at Room 125 on the Empire State Plaza Concourse level, Albany NY 12242 on bid days. Anyone arriving prior to 1:00 pm should contact the Contract Awards unit upon arrival at Room 125. Contact the Contract Awards unit at 518-474-0203 for any bids being delivered prior to bid day.

What to include in your bid envelope: Provide in a sealed envelope Addressed to NYS Office of General Services – Design & Construction Group, Division of Contract Management, 35th Floor, Corning Tower, Albany, NY 12242, with the Exterior of sealed envelope to include the words “SEALED BID ENCLOSED,” Project Number and Trade Designation of Bid, Bid Due Date, Company Name, Address and Federal ID Number. 

The following documents must be submitted in the bid envelope:

• Bid Form: You must use the bid form provided in the bid documents.
• Bid Security
• Form DCA-3 Offerer Disclosure of Prior Non-Responsibility Determinations

Providing accurate information on bid forms is essential. The award of a contract may be delayed if the information provided is inaccurate. Please ensure that the correct company name and Federal Identification Number is entered on the bid forms and on the bid envelope since this information is used to complete Agreements and Bonds.

Submit Bid Modifications by Fax at 518-473-7862: Call 518-474-0203 after faxing your bid modification to make sure the fax was received. Be advised that bid modifications received after 2:00 p.m. on the bid opening date cannot be accepted.

A bid bond form is provided with the bid documents if a bid bond is required to be submitted. The use of company forms, etc. is not acceptable, and, if the form provided is not used, the bid bond will be declared informal and the bid may be subject to being disqualified. When submitting bid bonds with bids, please do not staple the bid form and the bid bond form together.

Be sure to use care in the execution of a bid bond. The most common error is the corporate acknowledgment date preceding the date of execution of the bond. Please ensure the corporate acknowledgment date is the same as or occurs after the date of the bond. Bonds submitted with such errors are deemed informal and are subject to disqualification if not corrected within a 24-hour period.

Surety companies used for bid bonds must be licensed to do business in New York State. Use of a company not licensed as such will result in the bid being disqualified.

Submitted bid bonds must contain original signatures of both the surety and contractor. Bid bonds which do not contain original signatures (photocopies are unacceptable) of both the surety and the contractor may be disqualified.

Electronic bid bonds are furnished by the Bid Express^® approved bonding services. Please register using one of the links below and refer to documentation on Bid Express^® or the bonding service site for guidelines. 

All construction contractor forms for managing and reporting, including:

• Field orders/change orders
• Work order modification
• Emergency contracting
• Cost-plus percentage fee
• Insurance
• MWBE

construction contractor forms

Vendor Login and registration