PROCUREMENT LOBBYING LAW
FREQUENTLY ASKED QUESTIONS (FAQs)
Replaces previously released version in its entirety
7.6. What records does the Governmental Entity have to maintain? (Last Updated: 7/19/2023)
During the Restricted Period, the Governmental Entity must maintain a procurement record detailing any oral, written or electronic communication which is intended to influence the Governmental Entity’s conduct or decision regarding a Governmental Procurement. The procurement record must contain the following information:
a. Name, address, telephone number, place of principal employment and occupation of the person or organization making the Contact (State Finance Law § 139-k(4)).
b. Whether the person or organization making the Contact was the Offerer or was retained, employed or designated by or on behalf of the Offerer to appear before or Contact the Governmental Entity about the Governmental Procurement (State Finance Law § 139-k(4)).
c. If applicable, a statement providing the basis for termination of a Procurement Contract award due to the failure of the Offerer to provide a certification that all information provided relating to the requirements of State Finance Law § 139-k are complete, true and accurate (State Finance Law § 139-k (5)).
d. A statement describing the basis for any award to an Offerer in which the Governmental Entity determines the Offerer to be non-responsible or to have failed to disclose a previous determination of non-responsibility (State Finance Law § 139-j(10)(b)).