Office of General Services

New York State Office of General Services - National School Lunch Program

National School Lunch Program

Ordering Timeline

NSLP Ordering Timeline

Month Tasks
July
  • School Year begins July 1 and continues through June 30 of the following year.
August
  • WBSCM Schools should log in and run a Requisition Status Report for USDA Foods
  • Distributors email yearly delivery schedules inventory report for first delivery
  • Update OGS by email any changes with staff and/or contact information
September
  • WBSCM Schools should run a Requisition Status report bi-weekly to monitor changes, and track USDA Foods ordered to USDA Foods received
  • Run WBSCM Requisition Status Report to compare with distributor report
October
  • Mid-Month: WBSCM Schools need to run an Entitlement/Bonus Summary report to view current school year entitlement
  • Run WBSCM Requisition Status Report to compare with distributor report
November
  • Check usage of pounds with diverted commodities with K-12 and/or Processor Link websites. Usage amounts recommended to be 10 percent a month
  • Run WBSCM Requisition Status Report to compare with distributor report
December
  • Schools need to be at 40 percent usage of processed pounds to avoid being brought to 40 percent of usage
  • Regional food shows will include OGS and NYSED updates
  • School Nutrition Association Regional Industry Seminars
  • Run WBSCM Requisition Status Report to compare with distributor report
January
  • Food Preference Survey link for completion will be emailed to schools. The importance of the survey is determining the top 30 USDA Food items available to order for SY2017-2018. Completion of this survey is mandatory to participate Direct Diversion.
  • The Food Preference Survey will be available until January 25, 2017
  • Keep in mind: Completing the food preference survey does NOT place your USDA foods order.
  • Run WBSCM Requisition Status Report to compare with distributor report
February
  • Direct Diversion (Approved Processor Listing) will be available
  • WBSCM Schools Direct Diversion Catalog for ordering of USDA Foods for bulk pounds to Processors
  • Run WBSCM Requisition Status Report to compare with distributor report
March
  • WBSCM catalog opens for ordering SY2017-2018 USDA Foods
  • Run WBSCM Requisition Status Report to compare with distributor report
April
  • WBSCM catalog opened until April XXth for ordering SY2017-2018 USDA Foods
  • Prepare to take delivery of all of your remaining USDA Foods from your distributor
  • Run WBSCM Requisition Status Report to compare with distributor report
May
  • Schools need to finalize the delivery of remaining USDA Foods from the distributor
  • Run WBSCM Requisition Status Report to compare with distributor report
June
  • All USDA Foods must be delivered to your school no later than June 9, 2017
  • Value of Commodities Received Report should be sent to your business office
  • Assessment Fee information will be emailed to all schools