The New York State Office of General Services (hereinafter referred to as the "OGS") is inviting qualified food service vendors (hereinafter referred to as the "Proposer(s)" or the "Vendor(s)") to submit a proposal for operated two (2) food and beverage retail concepts to be operated in Buildings 12 and 8A of the W. Averill Harriman State Office Building Campus in Albany, NY, as per the requirements detailed in this Request for Information (hereinafter referred to as the "RFI").
OGS' goal is to contract with vendors that will operate a food service operation providing a variety of offerings. Creative and innovative ideas, themes, and design examples are encouraged. Parties interested in providing food service at this location are encouraged to respond to this RFI. It is anticipated that interested parties will tour the venue and submit a proposal offering a concept and menu items. Capital Improvements will be made at the expense of the Vendor, unless otherwise negotiated.
The cafeteria is approximately 13,420 square feet with a seating capacity of 380. This cafeteria has a full service kitchen with walk in coolers, ample storage and a full grill area with a hot/cold serving line. The operation currently serves cooked-to-order and continental breakfast items, as well as lunch items, such as grilled selections, hot entrees, salad bar offerings, sandwiches and hot/cold beverages. The current building population is approximately 1,300 tenants. The cafeteria is open to building employees and their visitors from 7:00 a.m. - 2:00 p.m. The average annual sales, as reported by the current operator, are $396,000.00. Catering opportunities may be available at various locations on the W. Averill Harriman State Office Building Campus. Reference Exhibit A for floor plans for this operation. An equipment inventory will be available at the site visit.
This facility is approximately 2,537 square feet with a seating capacity of 75. The cafeteria is currently being operated as a satellite facility and is equipped with a hot/cold serving line, ice machine, hot and cold hold units, reach-in refrigeration and storage room. This operation currently serves breakfast and lunch items, such as deli sandwiches, hot entrees, soups, salads and hot/cold beverages. The current building population is approximately 3,450 people with an influx of 500 to 1000 between December and May. The cafeteria is open to the building employees and their visitors from 7:00 a.m. - 2:00 p.m. The average annual sales, as reported by the current operator, are $392,800.00. Catering opportunities may be available at various locations on the W. Averill Harriman State Office Building Campus. Reference Exhibit B for floor plans for this cafeteria. An equipment inventory will be available at the site visit
The rent structure shall be (a) base rent in equal monthly installments and (b) percentage rent from sales of gross receipts.
OGS will provide the Vendor with utilities (water, electric, and HVAC) that are sufficient to operate a food service operation in accordance with the terms of the permit and lease.
The Vendor will be responsible for all costs associated with customizing its cafeteria, including, but not limited to, the costs of providing and installing any additional equipment and all small wares. It is OGS' expectation that the Vendor will customize the facility in a manner that reflects its branding theme, at its own cost, unless otherwise negotiated.
Proposals must be concise, well organized, demonstrate an understanding of the food service opportunities available on the W. Averill Harriman State Office Building Campus and clearly explain the services being proposed. Brochures and advertisements will not be accepted as a substitute for submitting a complete proposal that meets the requirements of the RFI. OGS assumes no obligation in the solicitation of proposals. Costs of responding to the RFI shall be borne by interested Proposers. A qualified proposal must address and include all of the criteria outlined in the RFI.
Parties interested in submitting a response to this RFI are encouraged to attend a site visit of the facilities' physical layout and a tour of food service operations. The site visits are scheduled as follows:
The Office of General Services supports the State of New York in its policies of conserving, improving and protecting natural resources and the environment; preventing water, air and land pollution; and enhancing the health, safety and welfare of State residents and their overall economic and social well-being by incorporating the provisions of Executive Order 4 into State leases and promoting sustainable building practices and environmental stewardship.
Executive Order 4 directs State entities to green their procurements including janitorial cleaning supplies and equipment, janitorial paper and paper supplies, and also to implement sustainability initiatives including source separating recycling practices. The Order contains an annual reporting requirement. Vendors will be requested to assist OGS in fulfilling the directives of the Order with respect to the purchase of "green cleaning" products and paper products.
Pursuant to State Finance Law Sections 139-j and 139-k, this solicitation imposes certain restrictions on communications between OGS and an offerer/Proposer during the procurement process. An offerer/Proposer is restricted from making contacts from the earliest written notice, advertisement or solicitation of a request for proposals through final award and approval of the procurement contract by OGS and the Office of the State Comptroller (hereinafter referred to as the "Restricted Period") to other than designated staff unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j (3)(a). Designated staff, as of the date hereof, for the RFI are: Kristi Geddis, Madeline Rizzo, Jose Correa, Nicholas Moody, Carmella Thayer, Dawn Shepard and Leigh Brown. These designated contacts may be reached by telephone at: 518-486-1404. OGS employees are also required to obtain certain information when contacted during the Restricted Period and make a determination of the responsibility of the Offerer/Proposer. Certain findings of non-responsibility can result in disqualification of the Offerer/Proposer and in the event of two findings within a four (4) year period, the Offerer/Proposer is debarred from obtaining governmental procurement contracts. Further information about these requirements can be found at the OGS website at: http://www.ogs.ny.gov/acpl/.
By submitting a bid in response to this solicitation or by assuming the responsibility of a permit or lease awarded hereunder, the Proposer (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012" list (hereinafter referred to as the "Prohibited Entities List") posted on the OGS website at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such permit or lease any subcontractor that is identified on the Prohibited Entities List. Additionally, the Vendor is advised that should it seek to renew or extend a permit or lease awarded in response to this solicitation, it must provide the same certification at the time the permit or lease is renewed or extended.
During the term of the permit or lease, should OGS receive information that a person (as defined in New York State Finance Law §165-a) is in violation of the above-referenced certifications, OGS will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the New York State Iran Divestment Act of 2012 within ninety (90) days after the determination of such violation, then OGS shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Vendor in default.
OGS reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a permit or lease, and to pursue a responsibility review with respect to any entity that is awarded a permit or lease and appears on the Prohibited Entities list after award.