Office of General Services

New York State Office of General Services - Forms
Hourly Based Information Technology Services (HBITS)
Forms
Form 1 : Task Order Request Form   Word   PDF
For use by executive and non-executive agencies to request HBIT services. Initial form completed by the agency and sent to OGS for review of position(s) and validation. Allow 2-3 days for processing.

Form 2 : Candidate Response Form    Word   PDF   Instructions
For use by contractors to propose candidates in response to Task Orders posted on the Contractor Bulletin Board. Allow 10 days for processing.

Form 3A : Preliminary Candidate Technical Evaluation Form   Word   PDF
For use by executive and non-executive agencies to review candidate responses sent from OGS to determine the most technically qualified candidates to interview. Part 1: Allow 5 days for initial scoring.

Preliminary Technical Evaluation Summary Sheet:   Word   PDF
For use by executive and non-executive agencies to summarize the results of completed FORM 3A's (Preliminary Technical Evaluation Form).

Form 3B : Candidate Interview Evaluation Form   Word   PDF
For use by executive and non-executive agencies to evaluate all candidate response interviews. Part 2: Allow 5 days for interview scoring.

Post Interview Summary Score Sheet:   Word   PDF
For use by executive and non-executive agencies to summarize the results of completed FORM 3B's (Candidate Interview Evaluation Form).

Form 4 : Task Order Satisfaction Form    Word   PDF
For use by executive and non-executive agencies at the completion of a Task Order to evaluate each contractor assigned to the project.

Form 5 : Task Order Modification Request Form   Word   PDF
For use by executive and non-executive agencies and contractors to be used if an agency needs to make a modification to the original Task Order. Reviewed by OGS HBITS Team to determine if changes will be accepted.

Form 6 : Authorized User Issue Form   Word   PDF
For use by executive and non-executive agencies to address any contractor or consultant- related problems or issues.

Form 7 : Contractor Issue Form   Word   PDF
For use by contractors to address any contractor or authorized user-related problems or issues.

Form 8 : Monthly Report Form    Excel   PDF
For use by contractors for validation as required under Contract Section 5.13 Method of Payment.

Form 9 : Contractor Performance Evaluation Process   Word   PDF
For use by OGS as part of the annual evaluation process for contractors.

Form B: Contractors Annual Employment Report   Word   PDF
For use by contractors for reporting as required under Contract Section 5.16 EMPLOYEE INFORMATION REQUIRED TO BE REPORTED BY CERTAIN CONSULTANT CONTRACTORS AND SERVICE CONTRACTORS
Contact
For additional information, inquiries or questions, please address to:

For State Agencies - hbits.stateagencies@ogs.ny.gov
For Contractors - hbits.contractors@ogs.ny.gov
For Non-Executive Agencies - hbits.nonexecutiveagencies@ogs.ny.gov