Office of General Services

New York State Office of General Services - Security and Emergency Management Unit ID Card Code of Use
Security ID Card Management
Conditions of Use / Violations
All issued employee/vendor identification ID cards remain the property of the State of New York, and their use by employees and vendors/consultants is subject to the restrictions embodied in formal regulations promulgated by the Office of General Services (OGS), as well as subject to any additional rules of use that may be established from time to time.
Section 300-3.1(t) of the New York Code of Rules and Regulations provides as follows:
  1. No person shall convey or loan their New York State employee/vendor identification card to another person for the purpose of allowing said person(s) to gain unauthorized entry onto State property.
  2. Any person found to be in possession of a New York State employee/vendor identification card who is unauthorized to carry such card shall be subject to prosecution under the provisions of article 165 of the Penal Law of the State of New York, or any successor provisions thereof or any other applicable provisions of the Penal Law.
  3. All lost or stolen New York State employee/vendor identification cards shall be immediately reported to the OGS Security ID Card Unit, Plaza Operations, Room 130, Empire State Plaza, Albany, NY 12242. Call (518) 474-6292 to provide report of lost or believed stolen ID Cards.
  4. Upon separation from State service or termination of contractual services, the New York State employee/vendor identification card shall be surrendered to the issuing agent. Failure to do so may result in criminal prosecution as set forth in paragraph (2) of this Section.

In addition to the above provisions against loaning the security card to others to gain unauthorized entry onto State property, alteration, duplication or destruction of the cards is also hereby prohibited. Cards shall not intentionally be used to allow access to facilities to any person in addition to the cardholder, even if accompanied by the cardholder. Security ID cards are non-transferable, and may not be given by the cardholder to any other person for any reason.
Violations of the conditions of use may result in confiscation of the card and/or a suspension of some or all of the card's access privileges. If the card is confiscated, it will be returned within two business days. However, suspension of access privileges for violations may extend for a period of up to 14 days for the first offense and up to 30 days for the second offense. A third violation may result in revocation of access permissions indefinitely. The length of the confiscation/suspension period will depend upon the severity of the violation and whether the violator has any prior violations. Additionally, at the discretion of the employing agency, violations by State employees may also form the basis of disciplinary actions in accordance with applicable collective bargaining agreements. Finally, criminal charges may be pursued, as provided for above in the OGS regulations, or if the elements of any crime such as fraud exist in any other situation.